2019 02 Minutes Feb DRAFT

WEST SHORE PARK CORPORATION

REGULAR MONTHLY BOARD MEETING MINUTES

February 4, 2019

ATTENDANCE

Directors: Ernie Billittier, James Melledy, Chris Shifley, Nicki Sullivan, Sharon Zink

Treasurer: Fred Aichele

Secretary: Marilee C.C. Rusiniak

Members: Rose Brisske and Tabatha Curtis

MEETING CALLED TO ORDER

The meeting was called to order on February 4, 2019 at 7:01 p.m. at Countryside Fire Station #1, 801 S. Midlothian Rd., Mundelein, Illinois 60060 by President, James Melledy.

 

MINUTES FOR APPROVAL

Sharon Zink moved that the minutes from the Board of Directors Meeting of January 7, 2019, be approved as corrected. The motion was seconded by Ernie Billittier. Unanimously approved.

HOMEOWNER FORUM – PUBLIC COMMENT

Rose Brisske requested clarification on whether or not there was a definite plan for the two sections of Forest Lane to be connected. James Melledy responded that WSPC Board has no knowledge if the connection is planned or not and that Fremont Township may have additional information.

 

CORRESPONDENCE

A.  TAYLOR LAKE COURT – LICENSE AGREEMENT

James Melledy reported that the situation is moving forward for both properties that have received the Licensing Agreement.

TREASURER’S REPORT

Fred Aichele presented the Treasurer’s Report for 01/01/2019 – 01/31/2019. Nicki Sullivan moved and Chris Shifley seconded that the Treasurer’s Report be approved as submitted. Unanimously approved.

Items discussed:

  • ComEd and telephone bills have been placed on automatic payment.

  • 30 day packet prior to Annual Members’ Meeting was emailed, added to website, and hand delivered.

  • Fire safe box for important papers should be purchased.

  • Annual dues payments via credit card may cause a .01 overage or underage in processing fees from what is estimated. Will know more once payments start to be processed, received, and cleared.

There was a review of the informational letter regarding the new option to pay the HOA fee via credit card on the WSPC website, online transaction fees, and collection of non-payment guidelines to be distributed with the 2019 HOA Dues Notice. The information will be made available to the membership via email, on the website, and hand delivered.

COMMISSIONERS’ REPORTS

Water

Brett Laureys provided an update via email to the board:

(Engineering) has approval from Fremont Township to start the design (water main and storm sewer) this spring. (There is) a contract with Fremont to design both the water main and storm sewer.

The tentative schedule is to have design done around April 2019, barring some unforeseen design conditions. FYI – The survey work is already done.

We are targeting September 2019 to do the work. We should have design and get bids…for the water main by early summer and then we can submit actual numbers for the loan, etc. I’m going to guess we would have the bids, etc. in June sometime.

For now, I would say we target after Labor Day to do the main work in 2019. (Engineering) will check in later in March when the design nearly complete.

Overall, all seems positive and (Engineering) stated we should not have a problem with getting the work completed in 2019.

(Engineering) is working with Fremont Township on the Forest Lane water main / drainage / road repair project and that they are in the process of exchanging engineering information. Engineering is tentatively expected to be completed by the end of summer 2019.

(From the WSP – Water Update – Jan 2019 email received from Brett Laureys, Water Commissioner, on January 8, 2019. Original email edited for content and clarity by Secretary, Marilee C.C. Rusiniak. Original email provided by written request to the WSPC Board.)

 

NEW BUSINESS

A decision regarding how proxies with “the board” indicated as the voting entity on the proxy will be reviewed and clarified at a future regular board meeting.

Nicki Sullivan reported that she was contacted by Catherine Shannon, President of the West ShoreLand HOA requesting information and advice on the process to change HOA Covenants that may include language that is no longer recognized and/or illegal.

Nicki Sullivan reported that she has been contacted by Tori Trauscht who has requested that WSPC consider installing native plants and/or rain gardens on WSPC Common Property.

Marilee C.C. Rusiniak reported that Lake County Board Member, District 10, Jessica Vealitzek requested to receive WSPC email announcements.

Nicki Sullivan presented a sign-up sheet for the Annual Members’ Meeting for upcoming events, such as Spring Clean-Up, for review.

ADJOURN

Nicki Sullivan moved that the meeting be adjourned. The motion was seconded by Chris Shifley. Unanimously approved. The meeting was adjourned at 7:43 p.m.

Respectfully submitted,

Marilee C.C. Rusiniak, Secretary

ANNOUNCEMENTS

The Next WSP Monthly Homeowners’ Association Meeting will be held at 7:00 p.m. on Monday, March 4, at Countryside Fire Station #1, 801 S. Midlothian Road, Mundelein, IL 60060.

 

REMINDERS

Don’t forget to add westshorepark@westshorepark.com to your email contacts to ensure that WSP emails and notices are received and not marked as “spam” or “junk” in your email.

IMPORTANT UPCOMING DATES TO KNOW

March 4, 2019 – Regularly Scheduled Monthly Board Meeting

April 8, 2019 – Regularly Scheduled Monthly Board Meeting

May 6, 2019 – Regularly Scheduled Monthly Board Meeting

All meetings are held at Countryside Fire Station #1, 801 S. Midlothian Rd., Mundelein, IL 60060 at 7:00 p.m. unless otherwise noted. Dates and time and location are subject to change. All homeowners are encouraged to attend the monthly board meetings.

DIRECTORS AND THEIR TERMS

Name                                       Month/Year Term Expires

Ernie Billittier, Block 2          February 2019

James Melledy, Block 2         February 2020

Chris Shifley, Block 1            February 2020

Nicki Sullivan, Block 1          February 2019

Sharon Zink, At Large            February 2019

2019 WSPC Meeting Dates

January 7

February 4

Annual Meeting February 17

Board Meeting Immediately Following Annual Members’ Meeting February 17

March 4

April 8

May 6

June 3

July 1

August 5

September 9

October 7

November 4

December 2